Q: What types of questions should I ask my venue before renting audio and video equipment?
DK Audio Video: First, ask what they supply. They might offer a few pieces of basic gear, such as microphones and speakers. They might even have a podium and overhead lighting. You will also need to confirm whether or not you can bring in your own AV rentals. Some venues around Denver have contracts with certain companies. You also need to check ceiling clearance and any obstructions, such as a chandelier. If you think you might need special lighting, ask about the stage’s rigging capabilities.
Q: Do I need special equipment for a meeting or conference?
DK Audio Video: If you’re looking at the difference between hosting a personal event, such as a wedding or bat mitzvah, or a corporate gathering, like a shareholder meeting or companywide conference, there isn’t much in the way of equipment differences. What is different is how you use it. Most events need, at minimum, a sound system, which includes the ability to broadcast voices or music, a laptop computer to control any type of presentation, and video cameras to record the moment. You might also need a projector and portable video screens to ensure everyone sees what’s happening on stage.
Q: How do I set up an event with the right AV equipment?
DK Audio Video: Your AV rentals company should do that for you. Most Denver-based providers will give you an expected timeframe for setup. This will be based on the start time of your event. Keep in mind that setup should finish early enough so that you can perform a sound and video quality check. Your final setup/layout depends upon the venue and whether or not there are immovable objects in the way that might affect where light or sound equipment is installed.
Q: What are some additional tips that first-time event coordinators/planners might find handy?
DK Audio Video: You should have a checklist for everything from your AV rental equipment to the order in which your event will take place. You also want to make sure to complete administrative tasks, such as going over your AV order, confirming pricing and delivery time, and verifying that there is a backup plan in place. Finally, confirm any applicable guest speakers or staff/volunteers that are slated to be on hand the day of.
Hosting a large event in Denver is a big job. But, when you have the right venue and AV rentals company on your side, you can get it done with less stress and more success. Remember, ask your venue lots of questions, and confirm everything before you get started.
DK Audio Video offers professional event production and AV rentals in Denver and beyond. The team will design and install everything and then train your staff in proper equipment usage. With more than 500 installations, a million people connected, and six decades of experience, DK Audio Video knows how to solve problems and get creative when you need to be seen and heard.